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How Do I Find, Create, and Manage Equipment in Albiware?

The Equipment section allows you to easily manage and track all company equipment within Albiware. Here, you can record every piece of equipment whether it’s currently in use, available, or unavailable helping you maintain full visibility of your resources. This section ensures your team knows exactly what tools are on hand, where they’re located, and their current status, streamlining equipment management and improving operational efficiency.

How to Find Equipment Dashboard

To access the Equipment Dashboard in Albiware:

  1. Go to the Assets tab in the main menu.

  2. You’ll see two options: Equipment and Vehicles.

  3. Click on Equipment.

This will open the Equipment Dashboard, where you can view, add, and manage all your equipment details in one place.

 

How to Create New Equipment 

To add new equipment in AlbiWare:

  1. Open the Equipment Dashboard.
  2. Click “Create New.”
    In the top-right corner of the Equipment Dashboard, click the Create New button. This will open a form where you can enter your equipment details.

  3. Fill in the required fields.
     The following fields are bolded and must be filled out:
  • Equipment ID – Enter your equipment’s unique ID (for example, “EQ-101” or your own naming convention).
  • Type – Select the type of equipment (for example, Dehumidifier, Air Mover, Air Scrubber, Fan, Heater, Water Extractor, etc.).
  • Status – Choose the current status of the equipment:
                  Available – Ready for use
                  In-Use – Currently being used
                  Broken – Not functional
                  Repair – Under repair
  • Location – Indicate where the equipment is located (for example, Chicago Office, Denver Office, etc.).
      4.  You can also include additional information such as:
  • Project
  • Manufacturer
  • Serial Number
  • Model
  • Purchase Date
  • Price
  • Billing Type
  • Billing Cost

Once you’ve entered all the necessary information, click Save to add the new equipment to your list.


How to Manage/Delete Equipment 

Once you’re on the Equipment Dashboard, you’ll see a list (or database) of all your equipment on the right-hand side of the screen. From here, you can manage, or delete any equipment record.

  1. Locate the equipment you want to manage or delete from the list.


  2. Click the Manage button next to that item.
     
    This will open the equipment details in a card-style view, where you can review and update the information as needed.

  3. To delete an equipment record, use the Delete option available in the same area

    Managing equipment allows you to easily update details such as status, location, or type—keeping your records accurate and up to date.

 

How to Edit Equipment Details 

To edit existing equipment information:

  1. Click Manage next to that equipment item.
  2. This will open the equipment details in a card view.


  3. On the right-hand side of the equipment card, click the Edit button.
  4. A form will appear where you can update any information for that equipment, such as its status, location, type, or other details.


  5. Once you’ve made your changes, click Save to update the record.

📘Note: Equipment that is already in use on another project cannot be assigned to a new project.

To add the equipment to a different project, it must first be marked as Available (meaning it’s no longer assigned elsewhere). This ensures that the same piece of equipment isn’t double-booked across multiple projects.

This makes it easy to keep your equipment information accurate and up to date at all times.